Online invoicing? Discover new solutions
It happened! You have decided to start your own business. Probably one of the things that makes you sleepy is keeping accounts. Regardless of whether you decide to keep your own accounts on your own or whether you want to outsource this issue to an accountant, it is worth using online tools that will support you in this task. As you know, you are also required to open a company bank account when you set up your business. And what about combining the two? Some banks have met the expectations and needs of entrepreneurs by offering a combination of bank account and accounting tools. All this to make it easier for you to start your business.
Online invoicing – why is it so convenient?
Invoicing is the daily bread of most entrepreneurs. it is worth using tools that will make this task easier. Many companies and banks are meeting the needs of entrepreneurs and offer tools for invoicing.
One of the most important advantages of online invoicing is the lack of formal disadvantages that can be attributed to traditional invoices. The process of issuing invoices is regulated in detail by the provisions of tax law. Thanks to the use of a good billing tool, you do not need to know them – the application will place the necessary information on the invoice itself, such as the invoice number or the date of its issue. By using special tools, you will be able to invoice in compliance with all legal requirements in just a few seconds. In a good system for invoicing it is enough to provide your contractor’s number and other information needed to issue an invoice will be automatically supplemented. Moreover, if you want to issue an invoice for the same company a second time, it is enough to enter any element, for example its name, and the system will automatically prompt and complete the remaining data.
The use of online invoicing also means that you have access to your invoices from anywhere on earth and from any device connected to the Internet. Another advantage is that you will never have a problem with losing an invoice anymore – all of them are registered in the system. In addition, a good billing system will provide you with the ability to segregate and search your invoices. Such a good system will give you the possibility to select invoices from, for example, a specific month or sent to a single customer. With just a few clicks you can find the invoice you are looking for.
What’s more, using the online invoicing program will make it easier for you to contact your accounting department. You can issue invoices yourself and send them conveniently to the accountant. To this end, a good invoicing tool should be able to segregate invoices from a given period of time and also be able to automatically send them to the e-mail address of your accounting department.
Self-invoicing online also saves a lot of money when it comes to issuing traditional paper invoices. As you can see, by issuing online invoices yourself, you can reduce costs and the time of issuing and sending the invoice to the contractor.
As an entrepreneur, you are required by law to store invoices for a period of 5 years from the end of the year in which the payment period for the invoice expired. Even if you issue few invoices, for example 10 a month, 600 are collected over a period of 5 years, and if they are in paper form, they will take up a lot of space in your company’s closet. In the case of e-invoicing, this problem does not concern you – just a little space on the server is enough.
Advantages of online invoicing:
no formal or legal errors in the invoice
the ability to issue and check invoices from anywhere, at any time, from any device connected to the network
Time savings by automatically completing counterparty data
shortening of the time of invoice receipt by the contractor
the possibility of quickly searching for an invoice
the possibility of selecting invoices, e.g. according to time or counterparty criteria
possibility of automatic sending to contractors e-mails reminding them about the payment of an invoice
What should be taken into account when selecting the billing tool?
As you can see, online invoicing has many advantages over traditional paper invoicing and non-networked computer tools. You’re probably wondering what to look for when choosing a good billing tool? Below you will find some tips:
Discover new solutions
A relatively new and practical solution in the market of online invoicing tools is to offer a combination of this tool with a company bank account. Thanks to this solution, you have access to your finances in one place, as well as a tool to exhibit.